(Update August 2019: Hey all! I’m glad you are here! Feel free to check out this post for links to a bunch of organization tips I am sharing this summer, and lots of freebies!)
I’m one of those people who needs to be organized to function. Disorganization=stress. Over the past 6 years, I’ve developed different systems for organizing myself. Typically I use a combination of paper forms and Google Drive. While I love technology, I find paper useful because it’s right there “in my face” so I’m more likely to do/use it. I found that taking student data on Google Forms was easy in the moment, but that I rarely reflected back on it, or used the data I was collecting! Today I’m sharing some of the forms I personally use-for your organization inspiration! These are forms I created for my own use, so are tailored to my needs, but if you need something amended, just let me know!
General Forms
Meeting Notes: I put these in my main binder to take with me to all meetings.
Phone Call/Communication Log: I vary between using this and a blank notepad near my desk phone!
Data Collection Forms: I use these Data Collection Forms from Mrs. D’s Corner TPT store to track specific goals and obecjtives for my kiddos.
Special Education & 504 Students and Case Management Forms
504 Dates: I use this form to organize all of the 504 students in my building (I am case manager), with dates for meetings, new students, etc.
IEP Dates: I use this to make a list of approximate dates of all my annual and triennial reviews for the year and then what I need to do/prep for each of these meetings. As an alternative, when I did a digital form, here is how I did it.
Testing Form: As I mentioned in this original post, I staple this form to a blank folder for every single test case that I have. It helps me so much in keeping track of everything. *9/17/18: Edited to add a version with just “standardized” instead of cognitive-since many of you are lucky to do academics as well 🙂
Student Interview Form: This is a quick, informal student interview I use for students I am just started to work with or evaluate.
Re-evaluation Notes: This is just a quick form I created for myself to remember to get all of that background information during re-evaluations.
I created most of these forms with great (FREE) downloadable fonts from TPT.
Do you have a pdf version of your file review form? I am about to begin my first year and I really like all of your organization forms.
Yes! Here you go: https://www.thecalmcorner.com/2019/06/reevaluation.html
Hi, Here it is https://www.thecalmcorner.com/2019/06/reevaluation.html
Great forms! Do you have tips or ideas to make life easier when one has multiple schools – not close to each other – and has to rely on a “rolling” office set up??
Also, coping with piles of written evaluation requests from parents AND NUMEROUS 3 years that are extremely overdue…and less than cooperative teachers (teacher reports, teacher protocols, etc.) as well as admin and teachers who cannot attend IEP meetings due to lack of coverage or other “more important” meetings?
(Seriously- this is my reality)
Hi Ginger! I’ve only worked in one school in my role, but I try to minimize paper anyways-and try to have one central binder will all my info, and a clipboard for taking data. You could take both of those around with you, and then scan them every month to get rid of the paper. That sounds stressful!! Track everything you can on an online spreadsheet including when you request things! I write down on my evaluation form the date I gave it out to teachers, and then send follow up requests in emails so I have those too! Good luck!